Richemont Asia Pacific Limited - Chloe 香港招聘

Executive Assistant

KEY RESPONSIBILITIES

Executive Support & Strategic Calendar Management

• Proactively manage and optimize the Regional Managing Director's intricate calendar, including scheduling meetings, appointments, and extensive travel arrangements, anticipating needs and resolving conflicts efficiently.

• Coordinate and maintain team rosters and schedules, ensuring alignment and effective resource allocation.

• Prepare and compile highly confidential documents, reports, and presentations, ensuring accuracy, adherence to brand standards, and timely delivery.

Meeting & Event Coordination

• Orchestrate the end-to-end planning and execution of internal and external meetings, including strategic scheduling with senior executives and external partners, preparing comprehensive agendas, coordinating all logistical requirements, and distributing materials.

• Attend meetings as required to accurately record minutes, track action items, and ensure timely follow-up on commitments.

• Organize and facilitate team-building activities, workshops, and other internal events to foster team cohesion, engagement, and a positive working environment.

Office & Administrative Operations

• Oversee general office administration, ensuring a well-organized, efficient, and professional working environment.

• Manage office supplies, equipment, and vendor relationships, ensuring optimal resource availability, cost-effectiveness, and adherence to procurement policies.

• Coordinate seamlessly with IT and other relevant departments to ensure proper setup and functionality of workstations for new hires and existing team members.

• Handle expense reports, invoices, and other financial administrative tasks with meticulous accuracy, discretion, and adherence to company guidelines.

After-Sales Support

• Coordinate the reporting of After-sales cases to the HQ Quality Team via online tools.

• Liaise with the Regional CS Team for spare parts orders and follow-up.

• Facilitate the delivery of Goods between customers, boutiques, wholesale partners, and repair vendors.

• Assist in the circulation of after-sales newsletters to Chloe stakeholders.

• Support the coordination of monthly virtual defective stock clearance.

JOB PROFILE

• Bachelor's degree in Business Administration, Communications, or a related field.

• Minimum of 3-5 years of progressive experience as an Executive Assistant supporting senior management within a multinational corporation (MNC), preferably in the luxury sector.

• Exceptional organizational and time management skills, with a proven ability to prioritize tasks, manage multiple deadlines, and maintain meticulous attention to detail in a fast-paced environment.

• Advanced proficiency in Microsoft Office and other relevant digital tools and communication platforms.

• Demonstrated high level of discretion, integrity, and professionalism when handling sensitive and confidential information.

• Proactive, resourceful, and adaptable, with a strong "can-do" attitude, excellent problem-solving capabilities, and a keen ability to anticipate needs.

• Strong interpersonal skills, capable of building effective relationships and communicating professionally with internal and external stakeholders at all levels.

• Ability to work independently with minimal supervision while also functioning as a collaborative and supportive team member.

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