The Hong Kong Polytechnic University 香港理工大學招聘 (8月4日截止)
Executive Officer (Temporary Appointment)
Office of Faculty of Construction and Environment
(Ref. 250723001)
[Appointment period: twelve months initially, with possibility of further appointment]
[The appointee will provide administrative support for the establishment of a new academic unit (“Unit”) and its academic programmes. The appointee will be transferred to the Unit upon its establishment.]
Duties
The appointee will be required to:
(a) provide professional administrative support to academic programmes at various levels and related centralised exercises, including management of student records and processing of admission matters;
(b) plan and organise programme events;
(c) provide secretarial services to committees and/or working groups;
(d) liaise with the internal University departments, external organisations, students and graduates; and
(e) perform any other duties as assigned by the Dean of Faculty and/or Head of Unit or their delegates.
Qualifications
Applicants should have:
(a) a recognised degree or above;
(b) at least five years of solid administrative experience in a dynamic management environment, preferably with experience gained in tertiary education institutions;
(c) an excellent command of both written and spoken English and Chinese;
(d) a strategic mind-set with excellent analytical, problem-solving, organisational, communication, interpersonal, multi-tasking and prioritisation skills;
(e) high self-motivation, proactivity, flexibility and professionalism; with the ability to work independently as well as collaboratively in a team, and under pressure to meet tight deadlines; and
(f) sound computer literacy, including Chinese word processing, PowerPoint and Excel.
Shortlisted candidates will be invited to sit for a written test.
Conditions of Service
A highly competitive remuneration package will be offered.
Consideration of applications will commence on 4 August 2025 until the position is filled.
Executive Officer
School of Design
(Ref. 250724007-IE)
Duties
The appointee will be required to:
(a) support coordination, implementation and development of the Work-Integrated Education (WIE) activities including but not limited to internships, company/organisation-based projects and other real-world learning experience aligned to students’ educational goals;
(b) assist in developing partnerships and relationships with companies, organisations and institutions to solicit ongoing WIE/employment opportunities for students;
(c) coordinate liaison matters within/outside the University and negotiate with external partners on project/agreement terms and collaboration details for the School;
(d) oversee the internship lifecycle, including briefing and supporting students and stakeholders, handling application and documentation, monitoring progress, collection of student performance reports for effective WIE delivery;
(e) assess the effectiveness of WIE initiatives through conducting surveys, gathering feedback, outcome tracking and preparing reports to continuously improve the WIE activities;
(f) provide secretarial support to internal meetings, committees and working groups; maintain accurate records and develop an effective database and information system to compile departmental reports and publications;
(g) supervise junior staff of the School;
(h) support the planning and execution of WIE-related events; and
(i) perform any other duties as assigned by the Dean of School or his delegates.
Qualifications
Applicants should:
(a) have a recognised degree with at least five years of solid relevant working experience, preferably gained in tertiary education sector;
(b) have a good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage;
(c) have excellent planning, organisational, analytical and problem-solving skills;
(d) have good supervisory and liaison skills; and
(e) be proactive, self-motivated, outgoing and be a good team player with excellent communication and interpersonal skills.
Shortlisted candidates will be invited to sit for a written test.
Conditions of Service
A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.
Consideration of applications will commence on 8 August 2025 until the position is filled.