The English Schools Foundation 英基學校協會(香港)招聘
Administrator & PA to Principal - Sha Tin Junior School
At Sha Tin Junior School our vision is to enable all in the learning community to flourish. We are a vibrant and inclusive learning community where effort is valued, learning is engaging and creativity is fostered. We celebrate our cultural diversity, appreciate our place in Hong Kong and believe in the importance of the Chinese language and culture in the holistic education of our students.
The school requires an administrator with front office and PA to the Principal responsibilities.
Responsibilities:
Personal Assistant
Provides secretarial and administrative support (e.g. Filing, diary management, taking minutes, typing complex and routine correspondence from rough draft, handwritten notes, machine dictation, or general verbal instructions)
Answers telephone calls, distributes messages, handles enquiries and follows up
Arranges schedules and attends council or committee meetings
Arranges venues for meetings, informs members of the agenda of meetings and takes and transcribes minutes of meetings
Makes catering arrangements for functions and meetings, when required
Reception and administrative
Follow all administrative processes and systems within the school, ensuring accurate record-keeping and adherence to policies
Oversee the life pass system/MTR system, including staff and student registers and assign lift buddies to students
Track and manage attendance registration for teaching staff within the system
Operate the reception desk, handling walk-in, telephone and email inquiries with professionalism and efficiency
Liaise with the school bus service and communicate effectively with parents
Collaborate with other administrators to arrange business travel, coordinate meetings, track expenses and petty cash arrangements
Update and manage the ENet and timesheet system as required
Assist with the school events and ensure the smooth operation such as the Music and Speech Festival
Collaborate with the HR and Finance Manager to issue the purchase requisition form to staff and prepare the appropriate paperwork for visitors
Maintain stock levels of stationery, snacks and cleaning consumables
Follow the school’s accounting and procurement processes and maintain the Fixed Asset and Non-asset Registers
Maintain organised filing systems
Prepare reports and information as required by the Principal, teaching staff, HR and Finance Manager or Office Manager
Perform any other duties as and when assigned by the Principal, teaching staff, HR and Finance Manager or Office Manager Support the Principal, HR and Finance Manager, Office Manager or teaching staff in preparing materials such as parent communications, labels, and information packs.
Requirements:
Relevant experience in an administrative / reception roles
Competent PC skills, with proficiency in MS Excel, MS Word, and Google docs/sheets/forms/slides
Excellent interpersonal, communication and organizational skills
Ability to be flexible, prioritise workload, work independently and use initiative
A friendly manner in relation to staff and students is essential
To adapt to changing situations and keen to learn new skills
Fluent English, Cantonese and Mandarin would be an advantage
Previous experience in a school would be an advantage
Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong
For enquiries, please contact Rehana Shanks at +852 2692 2721 or info@sjs.esf.edu.hk.
Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.
By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.
ESF is an Equal Opportunities Employer