Galaxy Entertainment Group Limited 香港招聘
Senior Officer - Administration
As the Officer / Senior Officer – Administration for IS&T, this role serves as a strategic administrative partner to the SVP of Enterprise Architecture. The position ensures seamless office operations, anticipates executive needs, and fosters a proactive, organized, and collaborative environment. The ideal candidate is a trusted co-pilot—detail-oriented, eager to learn, personable, and forward-thinking—with a strong learning mindset and fluency in Microsoft 365 tools.
Primary Responsibility:
Professionally manages incoming calls, providing accurate information, taking messages, or redirecting inquiries as appropriate.
Drafts/distributes meeting notes, correspondence, and reports with attention to detail and clarity. Proactively prepares supporting materials.
Manages complex calendars and schedules, anticipating conflicts and ensuring alignment with priorities. Coordinates meetings and events with precision.
Plans and arranges meetings, conferences, and travel for the SVP and team, ensuring seamless logistics and proactive itinerary management.
Prepares accurate meeting minutes and ensures timely follow-up on action items.
Maintains organized digital and physical filing systems using Microsoft 365 tools (e.g., OneDrive, SharePoint) to ensure easy access and version control
Conducts research and information retrieval to support SVP and team decision-making, using internal systems and online resources.
Manages email communications and coordinates information flow across teams and external partners, ensuring timely and professional exchanges.
Oversees office operations for IS&T, including procurement & inventory of supplies, ensuring a well-equipped and efficient workspace.
Operates office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications
Handles sensitive and confidential matters with discretion, professionalism, and integrity.
Adapts to evolving priorities and performs additional duties as assigned by management to support departmental success.
Requirements:
Degree in Business Administration, Communications, or Information Technology preferred.
3-5 years of experience supporting senior executives in dynamic, fast-paced environments.
Demonstrated mastery of Microsoft 365 tools (Outlook, Teams, SharePoint, Excel, PowerPoint, Word).
Exceptional organizational skills with a proactive mindset and attention to detail.
Strong interpersonal skills with a warm, professional demeanor and sense of humor.
Proven ability to manage multiple priorities independently and anticipate executive needs.
High emotional intelligence, discretion, and ability to build trust across teams.
Passion for continuous learning and process improvement.
Ability to maintain discretion and confidentiality is of utmost importance.