The Hong Kong Institute of Bankers 香港銀行學會招聘
HKIB offers diverse, rewarding careers and provides its people with opportunities to develop. Our people-oriented approach to talent management affirms that we provide an inspirational and fair working environment for everyone who works with us. We invite talented and motivated candidates to apply for the following positions:
Personal Assistant to CEO and CIDO
Are you a highly organised professional with a passion for supporting senior leadership? We are looking for a proactive and detail-oriented Personal Assistant to provide top-level secretarial and administrative support to our Chief Executive Officer (CEO) and Chief Institute Development Officer (CIDO).
This is a dynamic role that requires agility, discretion, and the ability to manage a fast-paced, ever-changing schedule with complex priorities. If you thrive in a high-trust environment and enjoy working closely with senior executives, we would love to hear from you.
Job Responsibilities:
Manage and prioritise a demanding daily schedule for the CEO and CIDO, handling frequent changes and competing priorities.
Coordinate meetings and events with internal teams and external senior stakeholders.
Prepare business correspondence, meeting minutes, and management reports with precision and professionalism.
Follow up on internal and external matters to ensure timely execution and alignment.
Organise travel arrangements and meeting logistics, sometime across multiple time zones.
Handle confidential documents and sensitive information with discretion.
Support institute-wide initiatives, including HR and corporate events & projects.
Take part in ad hoc assignments and special projects requiring independent judgement and quick turnaround.
Job Requirements:
A university degree is preferred.
Minimum of 3 years’ experience as a Personal Assistant or Executive Secretary supporting senior management.
Excellent command of written and spoken English and Chinese; proficiency in Putonghua is an advantage.
Professional, mature, and approachable demeanour with strong integrity and discretion in handling sensitive matters.
Exceptional interpersonal and communication skills, with the ability to interact diplomatically with internal and external stakeholders.
Excellent organisational and time management skills, with acute attention to detail.
Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and Chinese word processing.
Familiarity with AI tools and digital platforms to enhance productivity and workflow efficiency.
Highly organised, detail-oriented, and capable of managing multiple complex priorities independently and efficiently under pressure.
Manager, Programme Implementation & Professional Certification
Job Responsibilities:
Lead and manage the full cycle of PQP operations, including training, examinations and certification.
Ensure a seamless and positive experience for programme participants.
Coordinate training for Training Assistants and Invigilators across both in-person and remote formats.
Maintain and enhance operational policies, procedures and guidelines.
Prepare management reports to support strategic decision-making.
Oversee assigned digital platforms, projects and initiatives.
Collaborate with internal and external stakeholders to ensure programme success.
Support institutional events and handle ad-hoc assignments as needed.
Job Requirements:
A degree holder with 5+ years of relevant experience, preferably in banking, finance, government, or education, including 2+ years in a supervisory role.
Detail-oriented, proactive and capable of managing multiple tasks independently.
Strong leadership, project management and quality assurance skills.
Excellent communication and interpersonal abilities.
Proficient in spoken and written English and Chinese.
Skilled in MS Office and Chinese word processing; familiarity with AI tools and digital platforms is a plus.
TO APPLY
Interested parties please send your application with your resume to recruit@hkib.org.
Data collected will be used for recruitment purposes only. Personal data provided by job applications will be used strictly in accordance with the Personal Data (Privacy) Ordinance. We regret that only the shortlisted candidates will be notified.