Hong Kong Academy 香港學堂國際學校招聘

Primary School Executive Assistant

Position Overview

The Executive Assistant: Primary School will be responsible for the day-to-day office administrative support to the Primary School Principal and Primary School Leadership Team and Staff. The Administrative Assistant will report directly to the Primary School Principal and liaise with the Learner Support team, teaching and support staff.

Qualifications and Experience

The Executive Assistant: Primary School should have:

Excellent communication skills in English and Cantonese
Administrative support skills
Computer proficiency essential
Excellent time management skills
Ability to organise and prioritise
Strong attention to detail

General Responsibilities

The Executive Assistant: Primary School will be responsible for:

Performing all office administrative support to the Primary School Principal and Staff
Handling incoming telephone calls
Making appointments for the parents and teachers with the Principal, Assistant Principal and Teachers
Greeting visitors, parents and students for any inquiries
Collecting/sorting incoming and outgoing mails, couriers and fax
Organising, documenting and filing of Primary School student files and records
Maintaining Primary School Schedules; class, duties, assemblies etc…
Coordinating with all school departments; Facilities, Operations, hkaEATs, Technology, Finance, Institutional Advancement and Admissions
Reporting the daily students and teachers attendance via school intranet
Supporting Arrival and Dismissal of students
Supporting day-to-day operations of the Primary School
Support teacher attendance and sub coverage
Monthly tasks as assigned Additional Responsibilities and Qualifications
Proficiency with the HKA database systems for maintaining current student data and communication with parents
Assisting the International Baccalaureate (IB) Coordinators (PYP) with the compilation and organisation of student work and ensuring timely preparation and mailings of student internal assessment work
Assisting the Student Action Coordinator and Athletic Director with the planning and logistics of all student trips both locally and internationally
Assisting with the preparation and organisation of professional development and locally hosted conferences with local staff, visiting guests, and students
Strong written and verbal communication
Proof reading documents
Other duties as assigned by Supervisor

Work hours:

7:30am – 3:45pm from Mondays to Fridays; 45-minute lunch break. Due to the nature of this position, working hours outside the normal office hours might be required as determined by the needs of the school.